The Caseload Capacity Calculator A cognitive load tool built specifically for community OTs.
This calculator shows you what your caseload is actually costing your brain, not just your calendar.
THE TWO TOOLS:
Part A — Cognitive Load Calculator
Assigns each client a colour based on clinical complexity and emotional load. Calculates the hidden cognitive overhead they generate beyond their scheduled hours. Tells you whether your brain is within or beyond its capacity right now.
Green clients cost what they bill. Amber clients carry an additional 0.5 hours of hidden cognitive load for every billable hour. Red clients carry an additional 1 hour. That gap is invisible on your calendar and visible the moment you open your laptop.
Part B — Work Forecasting Calendar
Maps your current pieces of work across the coming weeks. Accounts for leave, public holidays, and reduced capacity periods. Builds a week-by-week picture of your total billable demand and tells you exactly when that demand drops back to your target, meaning the first week you can genuinely take on something new without pushing into overload.
The Caseload Capacity Calculator A cognitive load tool built specifically for community OTs.
This calculator shows you what your caseload is actually costing your brain, not just your calendar.
THE TWO TOOLS:
Part A — Cognitive Load Calculator
Assigns each client a colour based on clinical complexity and emotional load. Calculates the hidden cognitive overhead they generate beyond their scheduled hours. Tells you whether your brain is within or beyond its capacity right now.
Green clients cost what they bill. Amber clients carry an additional 0.5 hours of hidden cognitive load for every billable hour. Red clients carry an additional 1 hour. That gap is invisible on your calendar and visible the moment you open your laptop.
Part B — Work Forecasting Calendar
Maps your current pieces of work across the coming weeks. Accounts for leave, public holidays, and reduced capacity periods. Builds a week-by-week picture of your total billable demand and tells you exactly when that demand drops back to your target, meaning the first week you can genuinely take on something new without pushing into overload.
